| Time & API |
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<html>
<head>
<!-- saved from url=(0021)http://www.nch.com.au -->
<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
<meta name="viewport" content="width=device-width">
<title>Contents</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
</head>
<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","Contents","","introduction.html");</script>
<ul><li><a href="introduction.html">Introduction</a><li><a href="startup.html">Getting Started</a><li><a href="invoices.html">Common Tasks: Summary Overview</a><li><a href="mailmerge.html">Mail Merge</a><li><a href="multicurrencies.html">Multiple Currencies</a><li><a href="login.html">How to Logon</a><li><a href="password.html">Password Management</a><li><a href="licenceterms.html">Software License Terms</a></ul><h2>Screen References</h2><ul><li><a href="invoicemain.html">New Invoice</a><li><a href="ordermain.html">New Order</a><li><a href="quotemain.html">New Quote</a><li><a href="reconcile.html">Reconcile Account</a><li><a href="journalentry.html">Journal Entry</a><li><a href="cashtxn.html">Cash Transaction</a><li><a href="reportview.html">Report View</a><li><a href="selectinvoiceitem.html">Add Invoice Item</a><li><a href="selectorderitem.html">Add Order Item</a><li><a href="selectquoteitem.html">Add Quote Item</a><li><a href="selectcreditnoteitem.html">Add Credit Note Item</a><li><a href="backupfolder.html">Data Backup</a><li><a href="faxnumber.html">Fax Number</a><li><a href="emailprompt.html">Email Address</a><li><a href="faxsettings.html">Fax Settings</a><li><a href="printpreview.html">Print Preview</a><li><a href="order.html">Order</a><li><a href="creditnote.html">Credit Note</a><li><a href="useraccount.html">User Account</a><li><a href="payment.html">Payment</a><li><a href="reportperiod.html">Report Period</a><li><a href="recurringdialog.html">Recurring Invoice Schedule</a><li><a href="recurringorderdialog.html">Recurring Order Schedule</a><li><a href="statementdialog.html">Statement Period</a><li><a href="multibusiness.html">Multiple Businesses</a><li><a href="accountproperties.html">Account Properties</a><li><a href="accdatetimeperiod.html">Select Account and Period</a><li><a href="accdatetime.html">Select Account and Date</a><li><a href="templatesel.html">Select Template</a><li><a href="templatename.html">Name Template</a><li><a href="accountamount.html">Account Application</a><li><a href="csvmatchfields.html">Match CSV Fields</a><li><a href="selectdate.html">Select Date</a><li><a href="datetimeperiod.html">Select Period</a><li><a href="datetimeperiods.html">Select Period</a><li><a href="reportsel.html">Select Report</a><li><a href="check.html">Check</a><li><a href="qitem.html">New Item</a><li><a href="qpaycash.html">Pay By Cash</a><li><a href="qpaycreditcard.html">Pay By Credit Card</a><li><a href="qpaycheck.html">Pay By Check</a><li><a href="invoicepaynow.html">Choose Payment Method</a><li><a href="customerselect.html">Select Customer</a><li><a href="autostatement.html">Run Automatic Statements</a><li><a href="salesperson.html">Salesperson</a><li><a href="advanced.html">Advanced Settings</a><li><a href="taxrate.html">Tax Rate</a><li><a href="itemlistimportmultibus.html">Import Items from other Business</a><li><a href="customerlistimportmultibus.html">Import Customers from other Business</a><li><a href="addaccounttxn.html">Add Account</a><li><a href="packingslip.html">Packing Slip</a><li><a href="company.html">Options ~ Company</a><li><a href="numbering.html">Options ~ Numbering</a><li><a href="invoice.html">Options ~ Invoice</a><li><a href="quote.html">Options ~ Quote</a><li><a href="receipt.html">Options ~ Receipt</a><li><a href="tax.html">Options ~ Tax</a><li><a href="regional.html">Options ~ Regional</a><li><a href="payaccount.html">Options ~ Credit Card Gateways</a><li><a href="accounts.html">Options ~ Web Accounts</a><li><a href="other.html">Options ~ Other</a><li><a href="item.html">Item ~ Item</a><li><a href="
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x).</ul> <p>
<u>Changing Invoice Options</u> <p>
To change the way an invoice looks use the Invoice tab of Options. Options is on the menu at Tools -> Options. Things you can change: <ul><li>Invoice title<li>Invoice number<li>An optional number prefix<li>The height of your logo<li>Add or change a note at the bottom of the invoice<li>Add or change a footer of the invoice<li>Margin sizes<li>Position of customer's addresses</ul> <p>
<u>Receiving Payment for Invoices</u> <p>
When you receive a payment from a customer use Apply Payment from the main window to enter it. Click on Payment in the main window to show the Apply Payment box. To apply a payment to an invoice, first enter the date when the payment was recieved, then the customer and/or invoice number to bring up the Amount that is owing. Then enter how much money has been paid in the amount box. From the drop down menu select how the money was paid. Finally click ok and the payment will be recorded. Next time a payment is made the updated amount will be shown in the amount box.<p>
<u>Chasing Unpaid Invoices</u> <p>
When the time comes to contact overdue customers you can use the Unpaid Invoices Report or the Customer List. To access the Unpaid Invoices Report first click Reports then Unpaid Invoices from the main window. To access the customer list go to View -> Customers from the main menu. You can also use automatic statements to remind customers. This is done by clicking Options on the main window then going to the Other tab and setting who you want to automatically send statements to.<p>
<u>Accounting Time</u> <p>
When the time comes to enter your sales into your accounts or to visit your accountant, use the Accounting Report. This consolidates the key information needed for entering into your accounts and for tax purposes. To access this report go to Reports in the main window then Accounting.<p>
<u>Make a payment</u> <p>
Click Payment or Purchase Transaction on the main window. Enter the transaction details, date, account paid from, reference, etc. Click the Add button to select an account to apply an amount to. When all the details are correct the transaction may be recorded by clicking the Record button. <p>
<u>Receive money</u> <p>
Click Receive or Deposit Transaction on the main window. Enter the transaction details, date, account paid in to, reference, etc. Click the Add button to select an account to apply an amount to. When all the details are correct the transaction may be recorded by clicking the Record button. <p>
<u>Manual Journal Entry</u> <p>
Click Add a Manual Journal Entry on the main window. Enter the details for the purchase or receipt transaction and then allocate the amount to one or more accounts. When all the details are correct the transaction may be recorded by clicking the Record button. <p>
<u>Reconcile account</u> <p>
Click Reconcile accounts from the main window. Select the account to be reconciled with the bank statement. Journal entries not yet reconciled will be listed, tick off the entries that are reconciled with the bank account. Transactions may be added easily by clicking the Add Transaction links near the bottom of the window. Click the Reconcile button when done. <p>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpFooter("Common Tasks: Summary Overview","startup.html","mailmerge.html","NCH Software","http://www.nchsoftware.com");</script>
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<!-- saved from url=(0021)http://www.nch.com.au -->
<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
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<title>New Invoice</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
</head>
<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","New Invoice","licenceterms.html","ordermain.html");</script>
<p>
Fill in the details for the invoice. <p>
<p>
<b>Order Number</b> <p>
<p>
Choose the Order from the pull down list or type in a new order number. <p>
<p>
<b>Invoice Customer</b> <p>
<p>
Choose the Customer from the pull down list. <p>
<p>
<b>Date</b> <p>
<p>
Select the invoice date. <p>
<p>
<b>Terms</b> <p>
<p>
The payment terms are used to calculate the payment due date. <p>
<p>
<b>Sales Person</b> <p>
<p>
Enter the sales person for this invoice. <p>
<p>
<b>Tax</b> <p>
<p>
Select any special sales tax option eg. if this is a special customer who is sales-tax exempt (for example a foreign customer). <p>
<p>
<b>Bill To</b> <p>
<p>
Enter the address the invoice should be sent to. <p>
<p>
<b>Ship To</b> <p>
<p>
Enter the address the products should be sent to. Leave this blank if this is not required. <p>
<p>
<b>Customer PO#</b> <p>
<p>
The customer purchase order number is printed on the invoice and on the statements for customer reference. Leave this blank if not required. <p>
<p>
<b>Ship By</b> <p>
<p>
The ship by detail will be printed on the invoice for customer reference. Leave this blank if not required. <p>
<p>
<b>Tracking Ref#</b> <p>
<p>
The tracking reference number is printed on the invoice for customer reference. Leave this blank if not required. <p>
<p>
<b>Invoice Items</b> <p>
<p>
This is the list of items on the invoice. Click on the Add button to add a new item. <p>
<p>
<b>Invoice Notes</b> <p>
<p>
These notes are printed on the bottom of the invoice. <p>
<p>
<b>Internal Notes</b> <p>
<p>
These are notes for internal use only - they are not printed on the invoice. <p>
<p>
<b>Total</b> <p>
<p>
This is the sales tax and total display. If you think the sales tax calculation is wrong, please see the Tax tab of Options. <p>
<p>
<b>Record</b> <p>
<p>
Click on this button to Record the invoice. To select the action (to Print, Email or Fax the invoice) click on the pull down list. <p>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
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<title>New Order</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
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<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","New Order","invoicemain.html","quotemain.html");</script>
<p>
Fill in the details for the order. <p>
<p>
<b>Quote Number</b> <p>
<p>
Choose the quote from the pull down list or type in a new quote number. <p>
<p>
<b>Order Customer</b> <p>
<p>
Choose the Customer from the pull down list. <p>
<p>
<b>Date</b> <p>
<p>
Select the order date. <p>
<p>
<b>Terms</b> <p>
<p>
The payment terms are used to calculate the payment due date. <p>
<p>
<b>Sales Person</b> <p>
<p>
Enter the sales person for this order. <p>
<p>
<b>Tax</b> <p>
<p>
Select any special sales tax option eg. if this is a special customer who is sales-tax exempt (for example a foreign customer). <p>
<p>
<b>Bill To</b> <p>
<p>
Enter the address the order should be sent to. <p>
<p>
<b>Ship To</b> <p>
<p>
Enter the address the products should be sent to. Leave this blank if this is not required. <p>
<p>
<b>Ship By</b> <p>
<p>
The ship by detail will be printed on the order for customer reference. Leave this blank if not required. <p>
<p>
<b>Tracking Ref#</b> <p>
<p>
The tracking reference number is printed on the order for customer reference. Leave this blank if not required. <p>
<p>
<b>Order Items</b> <p>
<p>
This is the list of items on the order. Click on the Add button to add a new item. <p>
<p>
<b>Order Notes</b> <p>
<p>
These notes are printed on the bottom of the order. <p>
<p>
<b>Internal Notes</b> <p>
<p>
These are notes for internal use only - they are not printed on the order. <p>
<p>
<b>Total</b> <p>
<p>
This is the sales tax and total display. If you think the sales tax calculation is wrong, please see the Tax tab of Options. <p>
<p>
<b>Record</b> <p>
<p>
Click on this button to Record the order. To select the action (to Print, Email or Fax the order) click on the pull down list. <p>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<html>
<head>
<!-- saved from url=(0021)http://www.nch.com.au -->
<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
<meta name="viewport" content="width=device-width">
<title>New Quote</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
</head>
<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","New Quote","ordermain.html","reconcile.html");</script>
<p>
Fill in the details for the quote. <p>
<p>
<b>Quote Customer</b> <p>
<p>
Choose the Customer from the pull down list. <p>
<p>
<b>Date</b> <p>
<p>
Select the quote date. <p>
<p>
<b>Terms</b> <p>
<p>
The payment terms are used to calculate the payment due date. <p>
<p>
<b>Sales Person</b> <p>
<p>
Enter the sales person for this quote. <p>
<p>
<b>Tax</b> <p>
<p>
Select any special sales tax option eg. if this is a special customer who is sales-tax exempt (for example a foreign customer). <p>
<p>
<b>Bill To</b> <p>
<p>
Enter the address the quote should be sent to. <p>
<p>
<b>Ship To</b> <p>
<p>
Enter the address the products should be sent to. Leave this blank if this is not required. <p>
<p>
<b>Quote Items</b> <p>
<p>
This is the list of items on the quote. Click on the Add button to add a new item. <p>
<p>
<b>Quote Notes</b> <p>
<p>
These notes are printed on the bottom of the quote. <p>
<p>
<b>Internal Notes</b> <p>
<p>
These are notes for internal use only - they are not printed on the quote. <p>
<p>
<b>Total</b> <p>
<p>
This is the sales tax and total display. If you think the sales tax calculation is wrong, please see the Tax tab of Options. <p>
<p>
<b>Record</b> <p>
<p>
Click on this button to Record the quote. To select the action (to Print, Email or Fax the quote) click on the pull down list. <p>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<title>Reconcile Account</title>
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<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","Reconcile Account","quotemain.html","journalentry.html");</script>
<p>
<b>Local Ledger Transactions</b> <p>
<p>
Bank Accounts can be reconciled with Journal entries. Journal entries not yet reconciled will be displayed allowing you to tick off those that can be reconciled. <p>
<p>
<b>Account</b> <p>
<p>
Select the Account you wish to reconcile from the pull down list of accounts. <p>
<p>
<b>Bank Statement Date</b> <p>
<p>
Enter the date that appears on your bank statement. <p>
<p>
<b>List of Account entries</b> <p>
<p>
List of account entries that have not yet been reconciled. Tick each entry you wish to reconcile. <p>
<p>
<b>Add a new payment transaction</b> <p>
<p>
Click here to add a new payment transaction. <p>
<p>
<b>Add a new receipt transaction</b> <p>
<p>
Click here to add a new receipt transaction. <p>
<p>
<b>Bank Statement's Transactions</b> <p>
<p>
List of statement transactions that have not yet been matched. <p>
<p>
<b>Load a bank statement</b> <p>
<p>
Click the Load a bank statement in order to load external bank statement in CSV or OFX format. <p>
<p>
<b>Add Transaction</b> <p>
<p>
Click Add Transaction to open the Payment or the Receipts dialog. <p>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
<meta name="viewport" content="width=device-width">
<title>Data Backup</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
</head>
<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","Data Backup","selectcreditnoteitem.html","faxnumber.html");</script>
It is essential that you backup your data regularly just in case something goes wrong. Please select one of the options below. <p>
<b>Backup Method</b><p>
<b>Backup to a Network Folder</b><p>
This is a good options if you are working in an office. Ask you Network Administrator to create a safe folder on the shared server. Select this folder and click Backup. The entire Express Invoice folder will be copied to that folder. If something goes wrong (like a hard drive crash) you just copy back the folder and everything will be restored.<p>
<b>Backup to AltoVault Online Storage</b><p>
This is a service that provides you with a convenient way to store and access your data online. All you need to do is supply an email address, and then you will be signed up for a free trial and can begin using your storage space straight away.<p>
<b>Backup to a CD or DVD with Express Burn</b><p>
Select this option to Burn all the data to disc. Express Invoice links to Express Burn to do this. See www.nch.com.au/burn for more about Express Burn.<p>
<b>Backup to a Removable Drive</b><p>
As an alternative use this option to backup to an external USB hard drive or USB key flash drive. Please consider using MEO to encrypt the files if using removable media.
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<meta http-equiv=Content-Type content="text/html; charset=UTF-8">
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<script type="text/javascript" language="JavaScript" src="help.js"></script>
<script type="text/javascript" language="JavaScript">HelpHeader("Express Accounts","3.41","User Account","creditnote.html","payment.html");</script>
Each Express Accounts account is identified by their email address. <p>
<b>Display Name:</b><p>
Enter the user's name. This is used for display purposes.<p>
<b>Email address:</b><p>
This is used to uniquely identify the user. The user will use this in their email as the account name.<p>
<b>Password:</b><p>
Enter the password for this user. The user will use this in their email to verify who they are.<p>
<b>Account Enabled</b><p>
Check (tick) this option to enable the account.<p>
<b>User Privileges</b><p>
<b>Administrator</b><p>
Check this option to allow this user to be able to modify others user's preferences and to add/edit/remove transactions.<p>
<b>User</b><p>
Check this option to allow this user to be able to add/edit/remove transactions.<p>
<b>Viewer</b><p>
Check this option to disallow this user to be able to add/edit/remove transactions.<p>
<b>Organisations</b><p>
This is the list of organisations that the user can access.
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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<title>Payment</title>
<link rel=STYLESHEET href="hlp.css" type="text/css">
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<body>
<script type="text/javascript" language="JavaScript" src="help.js"></script>
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The Express Invoice Payments window allows you to Add, Delete or Edit payments received. To apply a new payment, click <b>Payments</b> from the main toolbar, or press Ctrl+Y. To edit an existing payment, first open the Payments list by clicking View and selecting Payments, then select the payment you need to edit, and click the <b>Edit</b> button in the toolbar. <p>
<b>Customer Payment</b><p>
<b>Date:</b><p>
Enter the date the payment was received (not the date of the invoice).<p>
<b>Customer:</b><p>
Select the customer from the drop-menu. You also have the option of leaving this field blank if you enter an invoice number.<p>
<b>Amount:</b><p>
If you selected a customer or invoice number, this field will automatically fill with the customer's account balance. If the payment does not match this number, enter the exact amount paid.<p>
<b>Method:</b><p>
Select how the payment was made.<p>
<b>Reference Number:</b><p>
Enter the reference number. Leave this field blank if you charge by credit card online; the reference number will generate automatically after success. If you do not charge by credit card, entering a reference number is optional, but can help you keep soft references between payments and invoices. <p>
<b>Charge Customer via online Credit Card Gateway</b><p>
Check this if you want to charge the customer by the credit card. You must have set the payaccount in Options on the Credit Card Gateways tab, as well as entered the customer's custom credit card information in their customer listing.<p>
<b>Invoices</b><p>
This is the total amount remaining which has not been applied to any invoices.
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<b>Generate Report for Period</b><p>
<b>Select Period:</b><p>
Select the period for the report. Fixed period choices available are the current month, the previous month, the current calendar year. Or you can choose Select and then enter any Start Date and End Date you like in the boxes below for the period of the report.<p>
<b>Start Date:</b><p>
Enter the date (inclusive) the report period will start from. Clicking the down arrow will display a calendar from which the start date for the report can be selected.<p>
<b>End Date:</b><p>
Enter the date (inclusive) the report period will end on. Clicking the down arrow will display a calendar from which the end date for the report can be selected.
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<b>Payment method</b><p>
<b>Cash</b><p>
pay by cash<p>
<b>Check</b><p>
pay by check, need check number<p>
<b>Check Number:</b><p>
input the check number<p>
<b>Credit Card</b><p>
pay by credit card. credit card information are stored in customer database.
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This tab is used to enter details about your business or company. <p>
<b>Company Details</b><p>
<b>Business Name:</b><p>
Enter the official name of the business (eg. Acme Corporation, Inc).<p>
<b>Registered Number:</b><p>
In many countries, each business has an official number which must be displayed on the invoice. Please enter it here.<p>
<b>Type of Address:</b><p>
Select Business Address or Shipping Address.<p>
<b>Address:</b><p>
Enter the address of your business as you want it to be printed on the invoice.<p>
<b>Contact Details: </b><p>
Enter the contact details you want on the invoice. For example, phone, fax and email address.This is the end of the financial year for the company for accounting and taxation reasons.This is the end of the financial year for the company for accounting and taxation reasons.<p>
<b>Logo Image File (jpg):</b><p>
To add your logo to invoices, statements and other reports you can select the file path to a jpg image.<p>
<b>Automatic Statements</b><p>
<b>Send Monthly Statements:</b><p>
Statements can be automatically printed or sent at the end of each month. The statements can be sent to customers who have any due amount or customers who are overdue depending on the option you select.<p>
<b>Ignore Amounts Under:</b><p>
This option helps avoid printing invoices for customers who owe just a few dollars.<p>
<b>Payment Methods</b><p>
When you apply a payment you select the payment method. This can then be used to create reports of payments and to aid reconciling statements. You can change the default list of payments by entering a comma separated list of the methods your company accepts here. An example is Check,Bank Deposit,Credit Card etc.
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This tab is used to define the item number prefix and starting value Payment, Receipt and Journal entries. <p>
<b>Payment Numbering</b><p>
Enter the Reference prefix and starting number for payments.<p>
<b>Receipt Numbering</b><p>
Enter the Receipt prefix and starting number for receipts.<p>
<b>Sales Numbering</b><p>
Enter the Reference prefix and starting number for sales.<p>
<b>Purchases Numbering</b><p>
Enter the Receipt prefix and starting number for purchases.<p>
<b>Journal Numbering</b><p>
Enter the Journal prefix and starting number for journal entries.<p>
<b>Checks Numbering</b><p>
Enter the Check starting number.
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